Increase Your Student Enrollments Without Hiring More Staff

Most schools receive many inquiries from Facebook, Zalo, and referrals. Parents are interested and ask questions. The problem is that many of these inquiries are not answered on time.

Messages are missed because staff are busy and follow-up depends on someone checking messages or spreadsheets manually. When replies are slow, parents move on and choose another school. The interest was real, but it was never converted into enrollment.

At the same time, staff spend too much time on daily admin work. They answer the same questions again and again, ask parents for documents, update forms, and send reminders one by one. This takes time and increases mistakes.

Because of this, many interested families never become students. Staff feel tired, response times are slow, and the school finds it hard to grow without hiring more people.

We fix this by organizing follow-up and daily work using the tools you already use today. There is no new software to learn and no training needed. Messages are answered on time, information is easy to find, and more inquiries turn into enrolled students without adding staff.

Problems Continue After Enrollment

Signing up a student is only the first step.

After enrollment, many schools face similar problems. Teachers write updates in different places, so information is not complete. Counselors and teachers sometimes give different answers, which confuses parents. Admin staff spend many hours chasing unpaid fees through emails and messages.

Parents ask for updates but get different answers depending on who they talk to. Without a clear system, daily work becomes messy. Students do not get proper support, parents lose confidence, and staff feel under pressure.

We put student progress, payments, updates, and messages in one place. Teachers, staff, and parents see the same information. This reduces confusion and saves time.

As a result, students improve, parents feel confident, and your team works faster with less stress.

 
Solutions

CONTROL DAILY COMMUNICATION IN ONE PLACE

Keep every student and parent conversation in one place.

Most schools communicate with parents and students through many channels, such as Zalo, Facebook, email, and phone calls. Messages may also be handled by different staff members and often from different devices. Because of this, information is easy to miss, repeat, or delay, even when everyone is working hard.

We help you keep each student and parent conversation in one clear place. Messages, documents, and updates stay together from the first question to the final decision. Any staff member can see the full history at any time, even if another person spoke to the parent before.

This works with the tools your school already uses. Staff continue to communicate in the same way, but information is organized and easy to follow. Parents get clear answers, and nothing is lost.

MORE TIME FOR REAL WORK

Reduce manual work for your staff.

Every school loses time to the same daily tasks. Staff move information by hand between Google Sheets, student records, and messaging apps. Parents and students ask the same questions many times. Documents arrive late or incomplete, and small mistakes need to be fixed again and again.

This work takes up a large part of the day, but it does not help sign up new students, improve learning, or support teaching

We reduce this manual work by letting information move to the right place automatically. Staff do not need to copy, paste, or repeat the same steps across different tools. Common questions are answered faster, documents are easier to track, and follow-up with interested students and parents happens quickly, so no potential student is forgotten

As a result, staff spend less time on admin work and more time supporting students and parents. The day runs more smoothly, and the workload feels easier to manage.

NO NEW SOFTWARE TO LEARN

Work with the tools your school already uses.

Many schools hesitate to change systems because new software takes time to learn. Staff need training, mistakes happen, and daily work slows down before it gets better. For small and mid-sized schools, this risk is often too high.

Our solution does not replace your existing tools. Your staff continue using familiar apps such as Zalo, Facebook, email, and spreadsheets. We simply help organize the information that already flows through these tools, so nothing is missed or duplicated.

There is no complex setup and no long training period. Staff can continue their daily work as usual, while follow-up, records, and communication become clearer and easier to manage.

 
Use Cases

Here are a few ways centers use these solutions every day.

From Inquiry to a Booked Conversation

Let every inquiry reach a staff member for a conversation

Many centers receive inquiries through messages, forms, and referrals. Staff reply when they have time, and follow-up depends on memory and available time. Some inquiries are missed. Others get a late reply. Serious parents and students give up and move on to another center.

In this setup, every inquiry is captured and tracked in one place, even if it comes from different channels. Follow-up messages are sent using the same channel the parent or student used first, so the conversation stays natural.

When the person shows real interest, the system guides them to book a call or meeting with a counselor or sales staff member. The purpose of this call is simple: understand the student’s needs, answer questions, and explain the next step clearly.

The system makes sure replies are fast, follow-up is consistent, and interested people reach your staff while interest is still high. After that, turning the inquiry into a student at your center is handled by your team.

From Student Records to Clear Parent Updates

Help families understand their child with clarity and confidence.

After a student signs up, many centers struggle to keep information organized. Teachers write notes in different formats, assignments, may be stored elsewhere, test results live in separate files, and updates are shared through messages and spreadsheets. When parents ask for progress, staff need time to collect information and explain it clearly

In this setup, all student records are kept in one place. Notes, results, and updates are captured as part of daily work instead of being prepared later. Information stays consistent, even when multiple teachers are involved.

When parents ask for updates, staff can share a clear summary of the student’s interests, learning style, and current readiness level using simple language. This can be a short written update or a structured profile, depending on the center’s approach.

The system reduces preparation time, keeps messages consistent, and helps parents understand their child’s progress without long explanations.

This keeps each student’s records in one place and makes long-term tracking simple.

Contact

Send us a message below

If your center is dealing with missed inquiries, slow follow-up, or scattered student records, send us a message.

Tell us your main pain point in one sentence (for example: missed inquiries, slow follow-up, messy student records, not enough leads coming through, or too much admin work). We will reply and arrange a short call

📍 Based in Ho Chi Minh City and the USA